Home › Toolie vs WorkflowMax
Made in NZ · For NZ buildersThe NZ-built WorkflowMax alternative
If you're moving on from WorkflowMax anyway, here's a tool built for NZ building — NZS 3604 take-off, H1 zones, CCA 2002 retentions, 8 NZ contracts and 16 on-site calculators, flat-priced.
No credit card · Cancel anytime · Works offline on site · Flat NZD pricing
The honest answer
WorkflowMax is a capable, popular tool that does the job-admin basics well. It is a long-standing job, time and invoicing tool that many NZ service and professional-services businesses ran alongside Xero. If that is all you need, it is a fine choice.
Where Toolie is different: Toolie is built around the New Zealand Building Code itself, not bolted onto a generic global product. Describe a job in plain English or drop in a PDF plan and Toolie runs the NZS 3604 take-off, prices it off a real NZ QS pricebook, keeps the crew compliant (H1 6th edition, Healthy Homes, CCA 2002 retentions), and does it for one flat price for your whole crew — not per user.
Why builders move from WorkflowMax to Toolie
- Xero retired the original WorkflowMax in 2024; the brand now continues as WorkflowMax by BlueRock. If you're re-platforming anyway, it's the moment to move to a tool built for NZ building.
- WorkflowMax is a generic job, time and invoicing tool — no NZS 3604 take-off, H1 or Healthy Homes logic, and no estimating off a real NZ pricebook. Toolie builds the code-aware quote.
- Toolie covers the NZ build end to end: a 13-phase programme, retentions, consents, 8 contracts, LBP Records of Work, 16 calculators and a crew portal.
- One flat price for the whole crew, offline on site, with your data exportable any time.
WorkflowMax vs Toolie, side by side
| Capability | Toolie | WorkflowMax |
|---|---|---|
| Job, time & invoicing | ✓ | ✓ |
| Xero data flow | ✓ | ✓ |
| Built for NZ residential building | ✓ | — |
| Instant quote from a description / PDF plan | ✓ | — |
| Automatic NZS 3604 take-off | ✓ | — |
| H1 & Healthy Homes compliance | ✓ | — |
| CCA 2002 retention ledger | ✓ | — |
| 16 on-site builder calculators | ✓ | — |
| NZ contracts & LBP Records of Work | ✓ | — |
| Flat price for the whole crew | ✓ | — |
| Works offline on site | ✓ | Partial |
Comparison compiled May 2026 from public competitor information; competitor features and pricing change — check their current sites.
Switching is low-risk
Import your QS/BOQ schedules, run a job or two on the 14-day free trial (it works offline on site), and export your data any time. No lock-in contract, no per-user billing surprises when you put on another chippie.
See the full picture on the feature guide, try the on-site calculators, or read why Toolie exists.
Common questions
Has WorkflowMax been discontinued?
Xero retired the original WorkflowMax in 2024; the brand now continues as WorkflowMax by BlueRock. If you're moving anyway, Toolie is an NZ-Building-Code-native option — check WorkflowMax's current status on their site.
Is Toolie a good WorkflowMax alternative for builders?
Yes, if you build. WorkflowMax is a generic job, time and invoicing tool; Toolie adds automatic NZS 3604 take-off, H1 and Healthy Homes, CCA 2002 retentions, NZ contracts and 16 calculators — for one flat price.
Can I move my data across?
Yes — import your schedules, run the 14-day free trial, and export your data any time. There's no lock-in contract.
Quote, comply and get paid — in one place
Start free today. NZS 3604, H1, Healthy Homes & CCA 2002 built in. One flat price for your whole crew.
Start your 14-day free trial →